Privacy Policy

Version 1.0
Last updated: August 2024

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1.1 This privacy policy ("Policy") explains how Bit & Bytes ("we," "us," or "our") as the data controller manages and processes your personal data in connection with the use of the Teamboks platform, including purchases of services, memberships, or general use of our website.

1.2 This Policy has been created and made available to ensure compliance with the EU's General Data Protection Regulation (2016/679 of 27 April 2016) ("GDPR") and its associated information obligations.
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Personal Data Processed

2.1 We collect and process your personal data when necessary and in accordance with applicable law. Depending on the situation, the data we process may include the following:
a) Name
b) Address
c) Email address
d) Phone number
e) Date of birth
f) Profile picture

2.2 If we need to collect and process personal data other than those mentioned above, we will inform you at the time of collection. This information may also be provided through an update to this Policy.
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Purpose of Processing Personal Data

3.1 We only process your personal data when we have a valid and legitimate purpose, and always in accordance with GDPR. The processing of your data may be for the following purposes:
a) Responding to inquiries and/or complaints from users, customers, or members.
b) Improving our products, services, or platform.
c) Providing services or products to users, customers, or members.
d) Retaining personal data as required by applicable law, such as for keeping accounting and bookkeeping records.
e) Sending newsletters via email.
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Legal Basis for Processing Personal Data

4.1 We only process your personal data when we have a lawful basis to do so, in accordance with GDPR. The processing depends on specific circumstances and may be based on the following legal grounds:
a) The processing is necessary for taking steps requested by the data subject before entering into a contract, as per GDPR, Article 6, Section 1, letter b, last part.
b) The processing is necessary for the performance of a contract with the data subject, as per GDPR, Article 6, Section 1, letter b, first part.
c) The processing is necessary to comply with applicable laws, as per GDPR, Article 6, Section 1, letter c.
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Sharing of Personal Data

5.1 We only share your personal data with third parties when it is permitted or required by law. This may also occur if relevant and based on your and/or the data controller's specific request.
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Deletion and Retention of Personal Data

6.1 We ensure that personal data is deleted when no longer necessary for the purposes for which it was collected, as described above. Personal data is only retained for the period required by applicable law, including for documenting compliance with, for example, bookkeeping laws. If you have any questions about the retention and processing of your personal data, feel free to contact us via the email address provided in the last section of this policy.
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Your Rights

7.1 As a data subject, you have several rights:
7.1.1 You have the right to request access to the personal data we process about you, the purpose of the processing, and whether we share the personal data with others.
7.1.2 You have the right to correct inaccurate personal data about you.
7.1.3 In certain cases, you have the right to have certain personal data about you deleted.
7.1.4 In certain cases, you have the right to restrict the processing of your personal data, so that we only retain your data for a specific period.
7.1.5 In certain cases, you have the right to object to our processing of your personal data for reasons related to your specific situation.
7.1.6 You have the right not to be subject to an automated decision without human involvement unless the decision is necessary for your use of Teamboks, is required by law, or is based on your explicit consent.
7.1.7 If we have obtained your consent for part of our processing of your personal data, you have the right to withdraw your consent at any time. If you choose to withdraw your consent, it does not affect the legality of the processing based on consent before withdrawal.
7.1.8 In certain cases, you have the right to data portability of the personal data you have provided to us.
7.1.9 You can always file a complaint with the Danish Data Protection Agency (Datatilsynet).

7.2 There may be conditions or limitations to these rights. It is not guaranteed, for example, that you have the right to data portability in a specific case – this depends on the specific circumstances of the processing activities.

7.3 You can find more information about your rights as a data subject on the website of the Danish Data Protection Agency.

7.4 Please use the contact details below if you wish to exercise your rights.

7.5 We strive to accommodate your wishes regarding our processing of personal data, but you can always file a complaint with the Danish Data Protection Agency.
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Changes to the Policy

8.1 We reserve the right to update and amend this policy. When changes are made, we will update the date and version number at the top of the document. If significant changes occur, we will notify you through a visible notice on our website, via email, or through other communication channels.
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Use of Cookies and Local Storage

In accordance with applicable data protection regulations, we wish to inform visitors about our data collection practices.
9.1 We use cookies and local storage technologies as part of our use of Google Tag Manager. This helps us collect anonymized data on usage patterns on our website so we can improve the user experience. However, we do not use these technologies to collect personal data for tracking individual users.
9.2 We also use local storage and session storage for essential functions on the website. This includes:

• Google Tag Manager: Used to manage tags and scripts that help us understand and improve the user experience on the website.
• Teamboks: We use two cookies to manage login and secure user sessions, allowing users to log in securely to our application and maintain their sessions.

These technologies are essential for the website to function correctly and, therefore, do not require user consent. However, we wish to be fully transparent about our use of these technologies to ensure high data protection and user privacy.
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Contact Information

10.1 You are welcome to contact us at the email address below if you:
a) Disagree with our processing or believe that our processing of your personal data violates the law,
b) Have questions or comments regarding this policy, or
c) Wish to exercise one or more of your rights as a data subject.

For questions or comments regarding this policy, or to exercise one or more rights, please contact us at info@bitandbytes.dk.

Data Controller
Bit & Bytes
CVR: 32033679
Vandtårnsvej 62A
2680 Søborg

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